Q: Do I have the authority to sign a contract to purchase goods and services on behalf of the university? A: A contract is an agreement by which the university agrees to provide or pay for goods or services. It may be oral, but it is usually in writing. It can take many forms. Examples include purchase agreements, leases, or an agreement to provide a clinical trial for a new drug. Almost all contracts between the university and others must be signed by the president, senior vice president of finance and operations, commercial manager, purchasing manager, vice president of research, or director of sponsored programs. Other university employees to whom signing authority has been specifically delegated may have the authority to sign contracts. The fact that you are authorized to use the university`s procurement card or sign internal documents, such as personal documents, does not mean that you are authorized to sign contracts. If you do not have explicit authority to sign a potential contract, you should contact your immediate supervisor or the OGC (by email or phone at 319-335-3696) to determine who should sign the contract on behalf of the university. If you enter into a contract on behalf of the university for which you do not have the right to sign, you may be personally liable to the seller and the university. Student Legal Services (SLS) provides free legal advice and low-cost representation to students currently enrolled at the University of Iowa.
SLS is comprised of two full-time attorneys, an office manager, and articling students from the University of Iowa School of Law. Services are confidential. Q: Can I get personal legal advice and services from OGC? Q: Which OGC lawyer should I contact if I have a legal problem? A: If you are not sure which lawyer to talk to about your legal problem, please email us or call 319-335-3696. A: You can reach the Office of the General Counsel by email (general-counsel@uiowa.edu) or phone (319-335-3696). Our office is located on the University`s Pentacret: G115 Iowa Memorial Union Iowa City, Iowa 52242-1317 Phone: 319-335-3276 Fax: 319-353-2242 Email: student-legal@uiowa.edu Q: Can a university employee purchase a software package for which each employee receives royalties or other revenue? A: An employee cannot make the decision to purchase a product for the university with university funds if they could personally benefit from the purchase. If a university employee wants to purchase a product that another university employee could personally benefit from, a number of processes must be carried out to ensure compliance with conflicts in the purchasing policy. In some cases, the board of directors must approve the purchase. Before making such a purchase, you must contact the Purchasing Manager (319-335-3815).
A: In an emergency, you should immediately call 911 for assistance. In other cases, we recommend that you contact the Threat Assessment Team (TAT) for assistance in responding to these behaviors. For more information about TAT, see hr.uiowa.edu/tat. A: The University will provide you with legal defense through the Iowa Attorney General`s Office and will pay all judgments for claims caused by your negligence if the alleged actions occurred within the scope of your employment obligations and obligations. If you are personally named as a defendant, you should contact us by email or call us immediately at 319-335-3696 to review the facts and circumstances to determine if representation and indemnification are appropriate. A: No. OGC provides legal services only in the context of academic affairs. You may consult with OGC counsel on legal matters relating to the University in the performance of your official duties as an employee or representative of the University; However, you are responsible for hiring your own lawyer to handle personal legal matters. University faculty, students and staff or members of the public who require personal legal assistance may contact the Iowa State Bar Association (1-800-532-1108). A: No, unless the legal issue is related to the performance of your official duties as an employee or an event or activity sponsored by the university. You can contact Student Legal Services for personalized legal advice and services. You can contact Student Legal Services at 157 Iowa Memorial Union campus or by phone (319-335-3276).
A: The Office of the General Counsel provides legal advice and representation to the University of Iowa. In this capacity, OGC lawyers advise officers, directors, lecturers and staff in their official duties on various legal matters affecting the University. SLS`s office is located at the Iowa Memorial Union and is open year-round. For more information or to make an appointment, visit studentlegal.uiowa.edu/ or call (319) 335-3276. Student Legal Services provides confidential, high-quality, free advice and affordable legal representation to students currently enrolled at the University of Iowa. At SLS, you have the undivided attention of lawyers who truly care about you and your future. Students can get free legal advice on many common legal issues, including: We are here to listen, defend and guide you through the legal process. Our licensed lawyers have extensive experience in criminal and civil law and have represented students in a variety of situations. Q: What should I do if I am involved in a car accident with a university vehicle? A: You should call (384-0564) or email the University of Iowa Fleet Services. You should also contact Risk Management at 319-353-2839 or risk-management@uiowa.edu.
SLS advises students on a variety of legal issues, including, but not limited to, landlord-tenant disputes, criminal charges, immigration, minor claims, and dissolution of marriage. A: State law prohibits university employees, under certain circumstances, from receiving gifts from persons who are or wish to be parties to a contract with the university (a so-called “restricted donor”). Limited donors include external providers as well as university students. If you receive a gift from a restricted donor, you should immediately contact your supervisor to discuss what to do with the donation. There are a number of exceptions to this rule. Some of the most important are: (1) a gift from a restricted donor of $3 or less that will be received in one day; (2) informational materials, such as free copies of books relevant to your work at the University, (3) donations from your close relatives, (4) inheritances, (5) reimbursement of the cost of attending meetings at which you attend a panel or give a lecture, but only for the date of your participation or presentation. You can also accept a fee as long as the amount is not disproportionate to your services. Given these rules, for example, it would be inappropriate for professors to receive gifts from students, including meals worth more than $3. See Prohibition of giving and receiving gifts. Do you need free legal advice or representation? We`re here to help. We have been providing confidential legal advice to University of Iowa students since 1971. A: The OGC is responsible for providing a full range of legal services to the University.
OGC lawyers work in a variety of practice areas and campuses. If you have legal questions, contact Student Legal Services (SLS) for expert advice or representation in court. Call now to make an appointment or visit our website to learn more. A: If a department needs to dispose of surplus equipment, it must go through the University`s Surplus Service (319-384-3731). For all computers and other digital storage devices, all data must be reliably erased and/or destroyed before the device is removed from university control or transferred from one department or individual to another. The University of Iowa is committed to complying with federal laws relating to the protection of confidential information and to complying with software license agreements. For academic institutions included in a department`s activated inventory, the excess withdrawal form must be submitted to the university`s Surplus Office. For university vehicles, University Surplus may coordinate disposal through Fleet Services. In all cases, you must contact the university surplus before owning a university property. A: If you have any questions about registering a trademark, you should contact us by email or by phone at 319-335-3696.
If you have any questions about UI logo licenses or membership as a user interface licensee, please contact the User Interface Licensing Program by phone (384-2000), fax (384-1032) or email. A: Gather relevant information, including the name of the department ultimately responsible for shipping and the preference of an agent, and contact us by email or call us at 319-335-3696. We will create a customs power of attorney for your department and send it back to you so that your shipment can take place without further delay. A: Generally, all records that the university holds about a student are confidential academic records. But the following are not: notes about a student written by a faculty member or administrator for personal use; records of the student`s employment at the university; alumni records related to alumni relations and fundraising; records maintained by Campus Security and compiled for law enforcement purposes; and certain medical records. (These documents may be protected by other laws.) The university keeps what is called “directory information” about students. Directory information includes: student name, local address, phone number, hometown, major, registered college, dates of attendance, status (full-time; part-time), degrees awarded, height and weight of student-athletes, and information about a student`s participation in sports.
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